Create a Training Catalog Item

Training Catalog Items are set up for each online course (iCourses and Packaged Courses) offered through iTacit to specify who can see and access these items through the Training Catalog. They are also set up for common in-service or external training you wish to manage and track in iTacit.

1. Log in to the iTacit Admin site.

2. Navigate to Menu > Training > Training Catalog Setup.

3. In the top-right corner of the Training Catalog Setup screen, click New.

4. Enter the Name of the course that will appear to the learners.

5. Optional: Enter internal reference Code.

6. Link to Course by clicking on the drop-down button and selecting a course (from the iCourse or SCORM course).

7. Add a Course Duration (e.g., 30-45 min)

8. Available From: Set the date when the course becomes visible.

9. Active: Check this box to make the course live.

10. Image: Upload a thumbnail to visually represent the course.

11. In the Display section:

• Display in internal course library - Makes the course visible in the iTacit Library.

• Display in My Team and My Organization views – Allows managers to see the course in their My Team area.

12. In the Enrollment section:

• Enable Self Enrollment – Allows learners to enroll themselves.

• Enable Manager To Enroll Team – Allows managers to assign the course.

• Launch Course after Enrollment – Automatically starts the course upon enrollment.

13. In the Completion section:

• Allow Auto-Completion – Automatically marks the course complete when requirements are met.

14. In the Withdrawal section, choose one:

• Allow employees and managers to request withdrawal with manual approval.
• Allow employees and managers to withdraw without approval.
• Do not allow employees and managers to withdraw.

15. Click Apply to save your changes.

16. Choose a permission group to control who can see and manage this course. You can select a predefined group or click Change... to customize access.

17. You can add additional information in the remaining sections:

• Topics & Types – set relevant search criteria so the training item may be found during a search.
• Documents – attach any applicable documents. These will be visible to employees when viewing the training catalog item.
• Credits – add the credit type and number of credits that may be awarded.
• Sessions – set time and dates for one or more training sessions.
• Administration – assign an individual as an administrator for the training item.
• Notifications – set up message notifications to be sent by iTacit.
• Surveys – add a survey for course participants to complete.

 

Set Up a Certificate for a Training Catalog Item

Each Training Catalog Item has the ability to provide a unique certificate for staff.

1. Select Menu > Training & Education > Training Catalog Setup.

2. In the Training Catalog Setup screen, search for the desired Training Catalog Item.

3. In the Certificate section:

a. Place a checkmark in the box Allow Certificate Printing.
b. Select the Completion Certificate to associate with the training item.
c. Select Preview to view how the certificate will display.
d. Select the associated permission to allow certificate printing:

i. Allow Employee to Print Certificate: employees will be able to print certificate from My Training.
ii. Allow Certificate in Team Training: managers will be able to print certificate from My Team Training.

e. (Optional) Enter the desired Optional Certificate Text.
f. (Optional) Use the Certificate Expires After dropdown to define how long the certificate remains valid.

4. Click Apply to save all certificate settings.

Training administrators will have access to print a certificate via Transcript Manager.

Certificate Preview: